Background
As a member of the Operations team at Concordia AI, you will support our day-to-day operations and organizational growth. Your primary focus will be financial operations and project/event execution, while also contributing to other operational areas as needed and helping improve internal workflows and processes.
We are primarily hiring at the associate level and welcome early-career candidates with high execution capability and a strong sense of responsibility. For candidates with more experience who can independently take on complex operational projects and organizational-level responsibilities, we may hire at the Operations Manager level.
We are looking for a well-rounded, reliable, and self-driven operations professional who is curious and willing to learn across different operational areas, while bringing strong execution skills, accountability, and attention to detail.
Responsibilities
- Financial Operations
- Handle day-to-day financial operations, including reimbursement processing, account reconciliation, document archiving, and support for expense tracking and forecasting.
- Coordinate with external finance, accounting, and audit service providers on document preparation, communication, and routine follow-ups.
- Build working knowledge of finance across our entities and projects, and ensure related tasks are completed accurately and on time.
- Project & Event Support
- Support the preparation and execution of in-person events and conferences, from small meetings to large forums of up to 500 attendees, covering logistics, vendors, event materials, scheduling, and other operational details.
- Help prepare, organize, and execute major events, including forums at the World Artificial Intelligence Conference (WAIC) and the Beijing Academy of Artificial Intelligence (BAAI) Conference.
- Coordinate small-to-mid-sized internal and external gatherings, including workshops, closed-door meetings, and team activities.
- Team & Operations Support
- Support employee onboarding and offboarding, contract and information management, team-building activities, and related operational tasks.
- Handle office operations and process improvements, and take on additional operational responsibilities as the organization grows, gradually taking full ownership of specific areas.
Qualifications
Background & Skills
- Education: Bachelor’s degree or above in any field. Background or experience in accounting, economics, finance, or a related field is a plus.
- Work experience: 1-3 years of full-time work experience. Prior experience at startups, in consulting, or in a broader operations or project coordination role is a plus.
- Office & Productivity Tools: Proficient in Microsoft Office (e.g. Excel); familiarity with collaboration/productivity tools is a plus. Comfortable using AI tools in day-to-day work, and proactive in exploring ways to improve the efficiency and quality of operations with AI.
- Language skills: Comfortable working in a bilingual Chinese-English environment, with strong written and spoken communication skills in both.
Qualities & Traits
- Self-driven and accountable: Takes ownership of tasks from start to finish, follows through on details, and ensures completion. Manages multiple priorities and organizes work effectively to deliver high-quality results on time.
- Detail-oriented and dependable: Handles reimbursements, accounts, contracts, and other financial and administrative information with care and accuracy, and with strong attention to numbers and detail.
- Strong communicator and collaborator: Works smoothly and professionally with colleagues from diverse backgrounds, external partners, and vendors, and stays adaptable when unexpected situations arise.
- Proactive problem-solver: Pays attention to team experience and organizational efficiency, identifies opportunities for improvement, and proactively proposes ways to address them.
- Sense of social responsibility: Identifies with Concordia AI’s mission and is motivated to contribute to positive social impact.
Location
Beijing, China
For detailed information, please see: https://mp.weixin.qq.com/s/QIunhlvvq3OKpIDZE-1ZiA