Background
As a member of the operations team, the Operations Specialist will work under the guidance of the Operations Manager to complete tasks including financial support, project assistance, and regular administration ensuring the company operates in an efficient and orderly manner.
We expect you to not only be a task executor, but also be an observer and optimizer of our daily processes. We hope you can continuously enhance your professional capabilities in a high-standard, fast-paced work environment and grow to become an indispensable part of organizational operations.
Responsibilities
- Finance
Execute daily financial operations supporting the Operations Manager’s financial coordination, including expense reimbursement review, receipt organization, account reconciliation, and information archiving. - Media Communications & Event Planning
Assist in content creation and development for our WeChat official account, manage formatting, visual content, and publication workflow processes; participate in the preparation and execution of internal and external meetings and events. - Human Resources
Assist in developing and implementing company policies, contribute to organizational culture and team building activities; assist with recruitment processes and talent network maintenance. - Compliance & Risk Management
Assist the Operations Manager with document management (e.g., contracts, legal materials), ensuring the company’s operational activities are legal and compliant. - Other Operational Management Responsibilities
Ensure smooth daily company operations, support operational process optimization, office management and maintenance, and handling other essential operational needs.
Qualifications
Required
- Bachelor’s degree or above, any major.
- 0-3 years of work experience.
- Strong sense of responsibility, attention to detail, and quick learning and adaptability.
- Strong data analysis skills, capable of accurate and efficient processing of large volumes of data, including financial data.
- Excellent communication and coordination abilities to ensure efficient and smooth collaboration with team members and external stakeholders from diverse backgrounds.
- Good project management and execution abilities, capable of managing tasks with flexibility based on time and priorities.
- Good problem-identification and problem-solving skills, with strong interest in improving efficiency and empowering others.
- Proficient in Microsoft Office/Google Suite.
- Proficient in written and oral Chinese and English.
Preferred
- International study/work experience or project experience.
- Experience working at startups, think tanks, or non-profit organizations.
- Experience in project coordination and management.
- Familiar with productivity software such as Asana and Airtable.
Benefits
- Competitive salary in the range of US$68,000–80,000 per year, plus a comprehensive benefits package.
- Flexible working hours; up to 30% remote working quota each year
- 22 days of paid annual leave and 10 days of paid sick leave per year
- Comprehensive social insurance package (“五险一金”) , plus supplemental commercial medical insurance
- A modern and comfortable office space with an annual personal development fund and an allowance for office equipment and supplies
For detailed information, please see: https://mp.weixin.qq.com/s/DezWswOxFAZYcDQpB1Y-mA