Job Openings

Events Specialist

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Location

Based in either our Beijing or Singapore office for at least 75% of the year, with up to 25% remote work flexibility.

Application Deadline

End of day, China time on Oct 31, 2025.
*Rolling applications may be considered after the application deadline if the position has not been filled.

Application Process

Our hiring process has 4 phases:
Written application form (20-30 minutes).
Online written test (1 hour).
2 online interviews (2 hours).
2 day in-person work trial (including reference checks).

Background

Building bridges between Chinese and international AI communities to coordinate on AI safety is central to Concordia AI’s mission. Our convening efforts include our flagship AI safety forums at major AI conferences such as the World AI Conference (2025, 2024) and Beijing Academy of AI Conference; technical workshops at premier international machine learning conferences; and high-level policy dialogues between senior decision-makers.

In this role, you will focus on planning and ensuring the smooth execution of our events, from strategic ideation to handling end-to-end logistics to process improvements. This position offers substantial career growth opportunities, with potential to evolve from executing events to owning larger parts of our convening, designing innovative event formats, and building the systems and processes that will support our expanding international event portfolio.

Depending on your background and interests, there may be opportunities to contribute to our communications and media efforts.

Responsibilities

  • Plan and manage event logistics, including venue sourcing, vendor coordination, inventory tracking, and creating event schedules and guides.
  • Lead on-site event operations, coordinating event staff, and ensuring a world-class attendee experience.
  • Identify inefficiencies and contribute to building scalable systems (e.g., CRM, attendee management workflows, communications templates).
  • Support strategic vision and planning for our convenings, including agenda-setting and brainstorming effective engagement strategies.

Qualifications

Required

  • Strong organizational skills with demonstrated ability to manage concurrent projects and follow through on commitments.
  • Detail-oriented and enthusiastic about refining processes and ensuring operational excellence.
  • Experience in event logistics, including vendor and budget management, venue coordination, and on-site operations.
  • Professional Mandarin and English written, oral, and listening skills, comfortable with external stakeholder correspondence.

Preferred

  • Experience organizing closed-door workshops with senior stakeholders from diverse sectors and cultural backgrounds.
  • Experience organizing large-scale public events with 300+ attendees, including managing travel and logistics for 30+ speakers.
  • Experience organizing events in China and/or Singapore.
  • Exposure to working in the field of AI safety and governance.
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